worktrade

The Firefly Gathering couldn’t happen without the help of its Worktraders! Thank you for being interested in contributing your hands and heart to putting on this important event. Please apply only if you feel passionate about working hard to help create this special experience with a large, motivated group of wonderful people!

Be sure to read this page thoroughly before submitting your application. In particular, review the Worktrade Positions; our program has changed significantly over the years.

please note

1. You will be charged a non-refundable $25 Attendance Fee upon completion of the application form.

2. We won’t assign you a shift until we receive your Worktrade Deposit. These deposits can be paid online through this form or with a check. Read more about how to submit or why we ask for a deposit in our Worktrade FAQ.

3. Filling out the Worktrade Application does not guarantee you a spot in the Worktrade Program. If you don’t get assigned, your refundable Worktrade Deposit will be reimbursed.

There are a limited number of Worktrade opportunities for the gathering. We work hard to make sure everyone gets assigned to one of their top three choices (which you can indicate on your application), but please note that we can’t accommodate everyone. We’ll make sure to clear your assignment with you before committing you to it.

positions

Thanks so much for considering worktrading with Firefly! Please read the following carefully before filling out the application.

General and Specialty Worktrade positions are available. Please thoroughly read the Shift Descriptions (below) so you know what you’re signing up for.

General Worktrade Shifts don’t require significant expertise or special skills; you simply need a desire to help. Some shifts are pre- or post-event, which will give you more time to enjoy the gathering.

Specialty Worktrade Shifts require expertise and special skills. Some include working closely with staff and instructors during the gathering, while some are pre-event work.

shift descriptions

PRE-EVENT  Sometime during the months and weeks leading up to Setup

SETUP  June 10th – 11th, 2019 (Sunday Evening through Wednesday leading up to the Gathering.)

DURING  June 12th – 16th, 2019 (Wednesday Evening through Sunday of the Gathering.)

BREAKDOWN  16th – 18th, 2019 (Sunday afternoon of the Gathering through Tuesday after the Gathering.)

worktrade commitments

PARTIAL WORKTRADE

FULL WORKTRADE

TIME COMMITMENT

15 hours / 2 full days (less time for specialty)

30 hours / 4 full days (less time for specialty)

WORKTRADE FEES

Non-refundable $145 attendance fee and refundable $75 deposit

Non-refundable $25 attendance fee and
refundable $150 deposit

MEALS

None provided

2 meals/day

worktrade commitments

PARTIAL WORKTRADE

TIME COMMITMENT

15 hours / 2 full days (less time for specialty)

WORKTRADE FEES

Non-refundable $145 attendance fee and refundable $75 deposit

MEALS

None provided

FULL WORKTRADE

TIME COMMITMENT

30 hours / 4 full days (less time for specialty)

WORKTRADE FEES

Non-refundable $25 attendance fee and
refundable $150 deposit

MEALS

2 meals/day

general positions

ADMINISTRATIVE ASSISTANT (Full or Partial Trade)
Pre-Event, Setup and During

Help out Firefly Staff with all their needs! Must be willing and able to make phone calls, be GoogleDrive/spreadsheet savvy, and assertive. Often includes a lot of “office” time (we promise it’s more fun than it sounds!), printing, and running things out to other parts of the venue. You will be working with the our core staff, so it’s a great way to get behind the scenes with FFG. If you’re considering applying to work with Firefly in the future, this is the position for you.

DONATIONS SUPPORT (Full or Partial Trade)
Pre-Event, Setup, and During

Prior to event, help make phone calls, plus visit area businesses, etc. to collect food and other items being offered for sponsorship. During Setup and the Event, deliver sponsorship products where they are needed on site, plus help organize and execute the Raffle. Some people will help with phone calls and spreadsheets; most people will help pick up and deliver supplies, especially just before the event. You must live close to Asheville (for easy pre-event engagement and picking up of items) and have reliable transportation. You will work closely with Ruthie Celis, the Sponsorship Coordinator.

DURING EVENT FLOATER (Partial Trade)
During

Be the best go-to person for random tasks! The Floater arrives with few expectations and is willing and able to lend a helping hand whenever and wherever help is needed.

Part-time on setup/breakdown, but most importantly, you will have a walkie-talkie on a given day and will be on-call on that day. Be prepared to attend Parking, Welcome Tent and/or Registration Trainings.

ERRAND RUNNER (Full Trade)
Setup, During, Breakdown

Runs errands during setup and actual event. Expected to be available on-site during setup. Must have reliable vehicle. Full trade for main event plus gas reimbursement. Must be flexible and OK being on-call.

MAIN EVENT KITCHEN (Full or Partial Trade)
Setup, During, and Breakdown

Help feed the masses! This shift is perfect for anyone who loves to nourish the community. Plug in and help our Main Event Cook love everyone by feeding them good food! Full trades include time helping with Setup/Breakdown. Most positions are partials and will be during the event.

MARKETING (Full or Partial Trade)
Pre-Event and During

We always need help spreading the word about the opportunities at Firefly Gathering and reaching those who are looking for the kinds of classes we have to offer. We have worktrade positions available for social media management and flyering. Each of these positions will be working closely with our Marketing Director.

PARKING (Full or Partial Trade)
Setup, During, and Breakdown

These are seriously important positions! Crew members must have good spatial awareness and be assertive yet welcoming. Includes gatekeepers, parking lot attendants, and welcome tent workers. You’ll be working closely with our Site Crew.

REGISTRATION (Full or Partial Trade)
Pre-Event, During

Registering and directing participants as they arrive. You must attend an onsite pre-event training (TBA), which counts towards hours. Must be available starting Wednesday morning pre-event. You’ll be working closely with our On-Site Registration Coordinator.

SETUP/BREAKDOWN FLOATER (Partial Trade)
Setup and Breakdown

Be the best go-to person for random tasks! The Floater arrives with few expectations and is willing and able to lend a helping hand whenever and wherever help is needed.

Part-time on setup/breakdown, but most importantly, you will have a walkie-talkie on a given day and will be on-call on that day. Be prepared to attend Parking, Welcome Tent and/or Registration Trainings.

SETUP/BREAKDOWN KITCHEN (Full or Partial Trade)
Setup and Breakdown

Help feed the masses! This shift is perfect for anyone who loves to nourish the community. Plug in and help our Pre/Post Event Cook love everyone by feeding them good food! Please plan on being available for both setup and breakdown.

SIGNS (Full Trade)
Setup, During, and Breakdown

Help folks know where to go! Need spatially coordinated individual who can understand what it is like to be confused at an event and can spell correctly.

STEWARD (Partial Trade)
During

Help make sure the Gathering is running smoothly and that our village is, as well. You’ll be responding to social and security concerns, looking for wristbands, and patrolling areas to make sure the land is being respected. Must be willing to be on-call. You’ll be working closely with the Security Chief. Women and POC especially encouraged to apply.

TARPS (Full or Partial Trade)
Setup and Breakdown

This shift is four full days of work (not quantified by hours). Must be available starting Monday June 10 through Monday June 17. Tools, trucks, and random skills very helpful. Must be physically capable, focused, and able to follow directions. You will be working closely with the Site Managers.

WASTE MANAGEMENT (Full or Partial Trade)
During and Breakdown

Head our Green Team! Help us collect, organize, and properly dispose of waste during this low-impact event, to make sure we leave our venue better than we found it. We’ll have a few people on this shift, but at least one of them will need a truck to transport stuff. You’ll be working closely with the Site Manager.

YOUTH PROGRAM (Partial Trade)
During

Must have related experience with children and be level-headed, kind, patient, flexible, independent, and have an eye for the big picture when surrounded by swarms of children. You’ll be working with our wonderful Youth Program Staff

specialty positions

AV TECH (Full Trade)
Setup, Gathering, and Breakdown

Help open up the event by setting up the office Monday evening before the event, and break it down the following Monday (please be local). Must be PROFICIENT at printers, computers, walkie-talkies, and making machines talk to each other when they stop doing so. You’ll be in a crowd of luddites, and it’s your job NOT to be one of them. This position is heavily needed on the Monday and Tuesday before the event, and afterwards as an on-call shift, so you must also have a functioning cellphone you’re willing to keep on you at all times during the Gathering.

CONTENT WRITING (Partial or Full Trade)
No positions available for 2019
Pre-Event, Post-Event

We are no longer looking for content writers for the 2019 Gathering. Please check back next year for future opportunities.

DATA ENTRY (Full or Partial Trade)
During Event, Post-Event

Need someone who is comfortable with GoogleDrive and computers, generally, to help with organizing data after the event (could include photos as well.) Please be familiar and comfortable with GoogleForms, spreadsheets generally, as well as WordPress.

FIRST AID (Full Trade)
During Event

Must have extensive experience in the medical field. Both alternative and traditional models welcomed. You’ll be working closely with the First-Aid Coordinator.

GIFT MAKING (Full Trade)
Pre-Event

Can you craft a beautiful and/or highly useful object that we can include in our Instructor Gifts? Artists, potters, seamsters/seamstresses, basket makers, blacksmiths, toolmakers, jewelers, and other artisans encouraged to apply. Amount of trade hours required are 28.

FIREWOOD KEEPER (Full or Partial Trade)
Pre-Event

Need a professional sawyer to work up firewood and distribute to our many fires in preparation for the event. We supply the material, you bring the saw. Also help keeping firewood sites stocked during the event. A truck for moving would be great.

MASSAGE THERAPIST (Full Trade)
During Event

Must be a certified Licensed Massage Therapist. Exchange approximately 10 hrs massage for a ticket to the event; 8 hours if you bring your own table for the use of the Gathering.

SITE HAND (Full or Partial Trade)
Pre-Event, Setup, During Event

Help with carpentry, plumbing, clearing and other infrastructure projects on-site leading up to the gathering, and/or assist a Site Staff Member during the event. Specific schedule and hours will be arranged with the Site Manager or Quartermaster.

TRUCK & TRAILER DRIVER (Full Trade)
Setup, During, Breakdown

Must have truck able to haul a trailer. If you have a flat-bed trailer we could use, that would be awesome, but it’s not required. Promptness and ability to keep a schedule are crucial. You will need to be on-call at some points, especially during setup.

UNDERCOVER LIFEGUARD (Full Trade)
During Event

20 hours during the event as a Full Trade. Must have current certifications.

VIDEOGRAPHY / VIDEO EDITING (Full Trade)
Pre-Event, Post-Event

Take high-quality video footage during the event, and/or help manage and edit the material we collect throughout the gathering into small pieces for publication. This material is used to reach out to folks throughout the year who are looking for what we have to offer. All content created will remain the intellectual property of Firefly Gathering. You’ll be working with our Marketing Director.

frequent questions

YES! We often do this. However, this only works if one or both of the positions are pre- or post-event or during set-up/break-down. Otherwise, you would not have any time to take classes.

We only process Worktrade Applications once the Worktrade Deposits are received. If you are mailing a check, please give adequate time for the check to get to us. If it has been more than 10 days since you’ve submitted your Worktrade Deposit, please contact our Worktrade Coordinator at ffgworktrade@gmail.com.

ATTENDANCE FEE  A $25 fee is passed on to our site hosts, Deerfields Retreat Center, for your attendance. The additional $120 for Partial Worktrades is paying for half of your ticket.

DEPOSIT  We want to know that you will come, as we need the help you are agreeing to give! Over the years, refundable deposits have provided the best assurance of accountability. We will keep your deposit only if you don’t show up or don’t complete your hours for a reason we deem unacceptable. If an immediate family member dies or you break your leg, and/or you cancel before May 15th, 2019, we will give back your deposit. If you decide that you want to flake out, your pet fish dies, your ride falls through, or you cancel after May 15th, 2019, we probably won’t give it back. We rely on worktraders to run this event, so please resolve what you need to resolve in order to follow through on your commitment!

We accept online Refundable Deposits upon completion of the worktrade application form. Please pay online if you are able, as it’s the fastest way to secure your spot.

Please note you will automatically be charged your Attendance Fee ($25 for Full Worktrade, $145 for Partial Worktrade) upon completion of the form.

If you don’t have the funds to pay your Refundable Deposit through online, mailing in a personal check is a great alternative, as we will NOT cash it unless you do not show up.

You can make personal checks payable to Firefly Gathering and mail to:

Firefly Gathering
Attn: Worktrade Coordinator
P.O. Box 18758
Asheville, NC 28814

Please put the Worktrader’s name in the Memo line of the check.

By successfully completing your qorktrade assignments and having a Firefly Staff sign off on your contribution to the gathering! If you complete your worktrade before the end of the Gathering, we will refund you via Paypal if you paid in that manner, or rip up your check.

Contact the Worktrade Coordinator for questions at ffgworktrade@gmail.com. If your inquiry is more specific to a work crew leader, they can direct you to the right person.